General Information

Venue Usage Regulations
(Effective from January 1, 2026)
1. Eligibility
    i. Individuals holding any of the following identification documents are eligible to use the sports facilities:
        • CUHK Student Card
        • CUHK Full-time Staff Card
        • CUHK Resident Campus Entry Card
        • Certificate issued by CUHK Human Resources Office for 'Eligible Retirees'
        • CUHK Alumni Credit Card / Alumni Library Card
    *Part-time students, eligible retirees, and alumni may only use certain facilities open on Sundays and public holidays.
    *Venue staff have the right to request users to present the above documents for identity verification.

    ii. Guests — Persons accompanying the above eligible individuals (subject to guest surcharge).
    iii. Children under 5 years old are not allowed to use the facilities; children under 12 must be accompanied by an adult.
    iv. Users who violate venue regulations or behave inappropriately may have their usage rights revoked.

2. Priority of Venue Usage
    i. Courses organized by the Physical Education Unit and the Department of Sports Science and Physical Education;
    ii. University sports team training;
    iii. College sports team training;
    iv. Activities organized by the Physical Education Unit;
    v. Activities organized by student organizations;
    vi. Activities organized by staff organizations;
    vii. Students’ activity hours
    viii. Staff activity hours
    *For individual or group venue reservations, please refer to the Booking Regulations.

3. Attire
    i. Users must wear appropriate sportswear; barefoot or shirtless is not allowed.
    ii. Indoor venues require non-marking sports shoes.
    iii. Shoes with spikes longer than 9 mm are not allowed on the track.
    iv. On grass football fields, metal studs or shoes with fewer than 8 studs are prohibited; shin guards must be worn.

4. Equipment
    i. Users must present identification documents to borrow equipment.
    ii. If equipment needs to be moved or replaced, venue staff must be notified.
    iii. Any damage or loss of equipment must be reported immediately; compensation at cost may be required.
    iv. Serving machines are not allowed on courts unless approved by the Physical Education Unit.

5. Changing Rooms
    i. To temporarily store personal items, users must present identification to borrow locker keys.
    ii. Lockers must be locked and keys returned upon leaving.
    iii. Other changing facilities cannot be used for storing personal items.

6. Safety
    i. Users must ensure they are physically fit before exercising.
    ii. Notify venue staff immediately if an accident or injury occurs.
    iii. The Physical Education Unit reserves the right to close venues for safety reasons.

7. Other Matters
    i. Eating and drinking are prohibited within activity areas.
    ii. No animals are allowed in the venue.
    iii. Prior approval from the Physical Education Unit is required for any filming activities.
    iv. Users are responsible for their personal belongings; the Physical Education Unit is not liable for any loss.
    v. Any change in venue usage must be approved by the Physical Education Unit.
    vi. The Physical Education Unit reserves the right to amend these regulations as necessary.

Booking Procedure

1. Group Booking

1. Eligible university groups are allowed to book 1 session (1 hr) of each facility at the same week on the "Online Sports Facilities Booking" System.
2. Group Booking for more than 1 session must be made in person at the respective Physical Education Unit office with completed application form.

   Application form can be obtained from University Sports Centre or downloaded here.

3. Booking of sports facilities for competition or training course may be made up to 2 months in advance or seven working days before the use of the facility. A proposed fixture (including schedule, rules and/or course outline) must be submitted together with the application. For fair allocation, each organisation may apply for a maximum of three bookings for the same type of facility per school term.

2. Casual Booking

1. Causal booking means booking of any one type of facility for one hour or less per week.
2. Causal booking may be made 10 days in advance or 3 working days before the use of the facility. For fair allocation, each organisation may apply for one booking for the same type of facility per week.

3. Booking Permit

1. A booking permit will be issued for all approved application. Users must collect the permit in advance during office hours. When using the facilities, users must produce their permits for inspection.

4. Cancellation of Booking

1. The user should present at the venue according to the reserved time. If the user fails to show up after 15 minutes of the booked session, the reservation will be cancelled and the venue will be released to another user.
2. For cancellation of group booking, notification must be made 48 hours in advance of the booked time. Otherwise, the Physical Education Unit would reserve the right to suspense the organisation from further bookings for one school term.
3. All reserved facilities are not transferable (except tennis courts and squash courts).
4. The Physical Education Unit reserves the right to cancel the booking or close any facilities that are unsuitable for use.

5. Booking of University Tennis Courts

• Time for Booking

• Booking Procedures
  
  

  * For tennis courts number 3 to 7

  1. Students and staff are allowed to book the sports facilities on the "Online Sports Facilities Booking" System.
  2. Booking may be made in person at the University Sports Centre or by calling at telephone number 3943-6093. Booking of courts for a maximum of one other person is allowed.
  3. Each user may book up to one session of one hour per day and not more than two sessions per week.
  4. Booking for the following week (Monday to Sunday) can be made on Friday 10:00am to 2:00pm at the University Sports Centre.
  5. A booking permit will be issued upon payment of the appropriate fee. Night court users should collect the booking permit from the University Sports Centre during office hours two days in advance.
  6. Users should inform the booking counter at least 1 day in advance for cancellation of day court booking. User who fails to do so for a total of 1 time will lose the right of using the facility for 2 weeks.
  7. Sunday, public holidays and night court bookings can be cancelled online or in person at least 1 day in advance. The booking fee is non-refundable for late cancellation (less than 24 hours from booking time slot).
  8. Booking permit of night courts can be retained for future use in case of heavy rain fall within the first 15 minutes of the booked session.
  9. Booking of vacant courts at the time of use may be made at the service counter of the University Sports Centre.
     
     

  * For tennis court number 8 and Shaw College tennis courts

  1. The three tennis courts are open for communal use by all CUHK staff and students. Users should bring their CU Link cards for access and using the floodlight.
  2. When there are queues for the courts, the current users have to give the court to the next eligible users in the queues at the start of the following hour.
  3. The Shaw College tennis courts can be booked by the Shaw College members (including the students, staff and members of the alumni association) in advance (for details please refer to the user guidelines for tennis courts of Shaw College), the University tennis court number 8 can be booked by all CUHK staff and students.
  4. Priority will be given to the users who have booked the tennis court.
     
     
• Charges (for each one-hour session)
1. Guest - HK$26 per guest per session (minimum one session).
2. Night court surcharge - HK$31 (for student), $42 (for staff), $95( for alumni) per court.
   
   

6. Booking of Squash Courts

• Time for Booking

• Booking Procedures
1. Students and staff are allowed to book the sports facilities on the "Online Sports Facilities Booking" System.
2. For students and staff, booking may be made in person at the University Sports Centre or Kwok's Building squash court reception with the production of valid student I.D. card.
3. Or booking may be made by calling at telephone number 3943-6097 / 3943-6093.
4. Each user may book up to two sessions per week. (One session is equivalent to 45 minutes).
5. Advance booking for the following week (Monday to Saturday) can be made on Friday at the University Sports Centre.
6. A booking permit will be issued upon payment of the appropriate fee. Users should collect the booking permit from the service counter of the University Sports Centre or Kwok's Building squash court reception during office hours two days in advance.
7. Bookings are unchangeable, non-refundable and cannot be cancelled.
8. Booking of vacant courts at the time of use may be made at the service counter of the University Sports Centre.
• Charges (for each 45 minutes session)
1. Students - HK$15 per session
2. Staff - HK$32 per session
3. Guest - HK$26 per session
4. Alumni - HK$58 per session